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Regular Board of Aldermen meetings are held the second and fourth Tuesdays of each month at 6 p.m. in the City Hall Courtroom, 2nd Floor, 300 Pollock Street.

MAY 08, 2018 – 6:00 P.M.

1. Meeting opened by Mayor Dana E. Outlaw.  Prayer Coordinated by Alderman Best.  Pledge of Allegiance.
2. Roll Call.
3. Request and Petition of Citizens.
This section of the Agenda is titled Requests and Petitions of Citizens.  This is an opportunity for public comment, and we thank you for coming to the Board of Aldermen meeting tonight to share your views.  We value all citizen input.
Speaker comments are limited to a maximum of 4 minutes during the public comment period.  At the conclusion of 4 minutes, each speaker shall leave the podium.  Comments will be directed to the full board, not to an individual board member or staff member.  Although the board is interested in hearing your comments, speakers should not expect any comments, action or deliberation from the board on any issue raised during the public comment period.
In the board’s discretion, it may refer issues to the appropriate city officials or staff for further investigation.  If an organized group is present to speak on a common issue, please designate one person to present the group’s comment, which shall be limited to a maximum of 4 minutes.
Consent Agenda
4. Consider Approving a Proclamation in Support of House Bill 551 for Marsy’s Law.
Kayla Saunders, Field & Digital Director for Mary’s Law for North Carolina, reached out to the Board to request a proclamation in support of Marsy’s Law.  A copy of the request and the proposed Proclamation are attached. (See Backup)
5. Consider Adopting a Resolution to Call for a Public Hearing on the 2018-2019 CDBG Annual Action Plan.
The 2018-2019 CDBG Annual Action Plan provides a summary of actions, activities, and specific federal and non-federal resources to be used to address the needs and goals in the Strategic Plan section of the coming year’s Consolidated Plan.  It also serves as the City’s application for funding under the Entitlement Cities program.  New Bern’s expected resources are identified on page 13 of the plan, and page 15 lists a summary of the goals with a breakdown of funding.  The proposed plan has been available for public review and comment since April 20, 2018 and will remain available through May 21, 2018.  It is requested the public hearing be called for May 22, 2018 to provide a final opportunity for citizens to comment on the draft plan.  A memo from Landa Gaskins, Community Development Coordinator, is attached along with a copy of the proposed plan. (See Backup)
6. Consider Adopting a Resolution to Call for a Public Hearing on Financing the Drainage Improvements and Garage Relocation Projects.
Capital project funds have been established for the Drainage Improvements Project and the Garage Relocation Project.  A request for proposal was issued on April 26, 2018 seeking financing proposals for a sum not to exceed $2,320,000.  Because these projects involve real property, the borrowing must be approved by the Local Government Commission and a public hearing is required pursuant to NCGS §160A-20.  The hearing is proposed for May 22, 2018.  A memo from J.R. Sabatelli, Director of Finance, is attached. (See Backup)
7. Consider Adopting a Resolution to Close the 500 Block of Roundtree Street on July 13, 2018 from 11 a.m. to 7 p.m. for the Colorfest Community Art Event.
(Ward 2)  Derrick Bryant, President and CEO of Colorfest, Inc., has requested the 500 block of Roundtree Street be closed on Friday, July 13, 2018 from 11 a.m. to 7 p.m. for a community art event.  A memo from Foster Hughes, Director of Parks and Recreation, is attached. (See Backup)
8. Consider Adopting a Resolution to Close the 500-600 Blocks of Roundtree Street on August 7, 2018 from 3:00 p.m. to 9:00 p.m. for the Craven Terrace Residents’ National Night Out Celebration.
(Ward 2) Latisha Bell, Resident Services Coordinator for Craven Terrace, has requested the 500-600 blocks of Roundtree Street be closed on Tuesday, August 7, 2018 from 3 p.m. to 9 p.m. for a National Night Out celebration.  A memo from Mr. Hughes is attached. (See Backup)
9. Approve Minutes.
Minutes from the April 11, 2018 special meeting and April 24, 2018 regular meeting are provided for review and approval.

10. Presentation on 2018 Veterans Standdown.
Lovay Wallace-Singleton, Executive Director of the Veterans Organic Garden, will provide a presentation on this year’s upcoming Veterans Stand-Down. (See Backup)
11. Presentation on Emergency Fire Dispatch.
The first implementation phase of the Emergency Fire Dispatch (“EFD”) system was begun on April 10, 2018 by the Police Department’s Communication Center.  This system was purchased utilizing funds from the NC 911 Board.  Police Captain Bobby Jones and Fire Chief Bobby Boyd will share a video detailing the system. (See Backup)
12. Presentation on GIS Annual Update.
Alice Wilson, GIS Coordinator, will show a PowerPoint presentation on the progress made since the Strategic GIS Plan was approved in March 2015. This presentation will satisfy the plan’s provision for an annual report to the Board of Aldermen. (See Backup)
13. Conduct a Public Hearing on the Proposed Budget for Fiscal Year 2018-19.
The recommended budget for FY2018-19 was distributed to the Board on April 24, 2018, at which time the highlights were reviewed by the City Manager.  The budget has been made available for public inspection in the City Clerk’s office, at the New Bern-Craven County Library, and on the City’s website.  Budget workshops were conducted on May 1st and 2nd and an additional workshop is slated for May 14th, all of which are open to the public.  Approval of the budget will be considered at an upcoming Board meeting. (See Backup)
14. Conduct a Public Hearing on the Rezoning of 900 Broad Street and:
a) Consider Adopting a Statement of Zoning Consistency; and
b) Consider Adopting an Ordinance Rezoning 900 Broad Street.
(Ward 1) On behalf of One World Company, LLC, Danny Batten has requested the property at 900 Broad Street be rezoned from a C-4 Neighborhood Business District to a C-3 Commercial District.  The property is an approximately .44-acre parcel near the intersection of Queen and Broad Streets further identified as tax parcel ID 8-008-151.  The board is asked to consider adopting a statement of zoning consistency and an ordinance rezoning the property as requested.  A memo from Morgan Potts, City Planner, is attached. (See Backup)
15. Conduct a Public Hearing and Consider Adopting an Ordinance to Create a Redevelopment Commission.
As discussed at a special meeting on April 11, 2018, consideration is being given to the creation of a Redevelopment Commission.  The Board is to conduct a public hearing on this issue and then consider adopting an ordinance creating such a commission.  The proposed commission will consist of nine members who are residents of the City of New Bern and appointed by the Board of Aldermen.  Commission members will serve staggered terms with each term being five years.  However, initially two members shall serve a term of five years, two members shall serve a term of four years, two members shall serve a term of three years, two members shall serve a term of two years, and one member will serve a term of one year.  The Governing Board may appoint one or more liaisons from among themselves to attend and participate in the Commission’s meetings, but the liaison(s) shall not have the right to vote.  A liaison may only serve in such capacity during their term on the Governing Board. (See Backup)
16. Consider Adopting a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn and Associates, Inc. for the Old Airport Road Project.
(Ward 3) In anticipation of widening and improving Old Airport Road between Taberna Circle and County Line Road, a Request for Qualifications was advertised on September 24, 2017 seeking professional services related to right-of-way improvements.  The six responses received were ranked based on qualifications, and Kimley-Horne and Associates Inc. received the highest ranking.  The Board is asked to authorize the City Manager to execute a Professional Services Agreement with Kimley-Horne for the scope of work and services as outlined in the agreement at a cost of $128,540.  A memo from Matt Montanye, Director of Public Works, is attached. (See Backup)
17. Consider Adopting a Resolution Approving a Greenway Trail Easement.
(Ward 4) As part of the 2009 Adopted Pedestrian Plan, the Board is asked to consider adopting a resolution approving a greenway trail easement with Pine Valley, LLC.  This easement was a condition placed by the Board of Adjustment for the Pine Valley Apartments at 1000 Pine Tree Drive.  A memo from Greg McCoy, Land and Community Developer Administrator, is attached. (See Backup)
18. Consider Adopting a Resolution Authorizing the Filing of an Application with the Local Government Commission for Approval of the Drainage Improvements and Garage Relocation Projects.
Financing that involves real property must be approved by the Local Government Commission (“LGC”).  Financing will be utilized for the drainage improvements and garage relocation projects.  After reviewing responses to a request for proposals for installment-loan financing, PNC Bank is the recommended lender with an interest rate of 3.34% for a 10-year period.  A memo from Mr. Sabatelli, is attached. (See Backup)
19. Consider Adopting a Resolution Approving an Audit Contract for Fiscal Year Ending June 30, 2018.
Mauldin & Jenkins, LLC performed the City’s audit for Fiscal Year Ending June 30, 2017 at a cost of $34,000.  Their proposed contract for the upcoming year-end (FYE June 30, 2018) is $36,000 and includes all major programs.  The Board is asked to consider approving this contract and authorize the Mayor to execute it on behalf of the City.  A memo from Mr. Sabatelli is attached. (See Backup)
20. Consider Adopting an Ordinance to Amend Section 66-85 of Chapter 66 for City-Sponsored Events.
An amendment is needed to the ordinance listing city-sponsored to reflect two minor changes.  The Twin Rivers YMCA Healthy Kids Day and Healthy Kids Day 5K is referring to its 2018 run under the title of “Pancake Pursuit 5k and 10k” and in future years may choose to refer to the run under a different title.  Therefore, for the purpose of the city-sponsored list, they desire the event simply be listed as the Twin Rivers YMCA 5k and 10k.  The second change is the Neuse River Bridge Run will be held annually in the month of March instead of October.  Copies of the requests for these changes are attached. (See Backup)
21. Consider Adopting a Budget Ordinance Amendment for the FY2017-18 General Fund Operating Budget.
(Wards 1 and 2) A budget ordinance amendment is sought to appropriate $30,000 to Parks and Recreation for the repair and maintenance of Kidsville, a wooden playground structure that is approximately 24 years old.  The structure is currently closed until the maintenance and repairs can be performed.  The amendment also appropriates $62,000 to Public Works for expenses related to the replacement of hardware in the City Hall clock tower.  Fund balance will be appropriated to cover both of these items.  A memo from Mr. Sabatelli is attached. (See Backup)
22. Appointment(s).
(a)  Nancy Gray has resigned from the Historic Preservation Commission as a result of relocating to a different city.  Alderman Kinsey is asked to make an appointment to fill this vacancy.  Ms. Gray’s term will actually expire on May 15, 2018, so the appointee will start a new term instead of simply completing her existing term. (See Backup)
(b)  Tripp Eure’s seat on the Historic Preservation Commission will expire on May 15, 2018.  This is his second term, and he is ineligible for reappointment at this time.  This is a rotating seat, and it is Ward 2’s turn to make the next appointment.  Alderman Harris is asked to make this appointment. (See Backup)
23. Attorney’s Report.
24. City Manager’s Report.
25. New Business.
26. Closed Session.
27. Adjourn.
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Call us at 252-639-7501 no later than 3 p.m. the date of the meeting.
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