CITY OF NEW BERN
BOARD OF ALDERMEN MEETING
MARCH 26, 2019 – 6:00 p.m.
CITY HALL COURTROOM
300 POLLOCK STREET
1. Meeting open b yMayor Dana E. Outlaw. Prayer coordinated by Alderman
Sabrina Bengel. Pledge of Allegiance.
2. Roll Call.
3. Consider Adopting a Resolution Calling for a Public Hearing to Rezone 1203 Simmons Street from R-10 Residential to C-5 Office & Institutional District.
(Ward 2) Tarheel Building Systems, on behalf of owner Michael Rice, has requested to rezone an approximate 0.22-acre tract of land from R-10 Residential District to C-5 Office & Institutional District. The property is located at 1203 Simmons Street and is further identified as Tax Parcel #8-034-059. It is requested a public hearing be held on April 9, 2019 at 6 p.m. to consider this request. A memo from Morgan Potts, City Planner, is attached.
4. Consider Adopting a Resolution Calling for a Public Hearing to Rezone 703 Carolina Avenue from R-8/R-10 Residential District to C-3 Commercial District.
(Ward 2) Mosaic Development Group has requested to rezone approximately 30.81 acres located at 703 Carolina Avenue from R-8/R-10 Residential District to C-3 Commercial District. The property is further described as Tax Parcel 8-044-011. It is requested a public hearing be held on April 9, 2019 to consider this request. A memo from Mrs. Potts is attached.
5. Approve Minutes.
Minutes from the March 12, 2019 regular meeting are provided for review and approval.
6. Presentation by Disaster Recovery Services.
As requested by the Board of Aldermen, City staff and consultants from Disaster Recovery Services will provide a brief update on the status of FEMA claims and activities associated with Hurricane Florence.
7. Conduct a Public Hearing and Consider Adopting a Resolution Amending the FY2018 CDBG Allocation of Funds.
(Wards 1 and 2) Staff has determined it is necessary to amend the approved CDBG program for FY2018. CDBG funds originally budgeted for public services, affordable housing, housing rehabilitation, and demolition will be reallocated as follows:
- General Administration – Reduce budget from $48,500 to $42,771
- Public Service Set Aside – Eliminate budget of $30,771
- Affordable Housing – Revise the activity description from construction of new affordable housing for sale to new affordable rental housing. Increase budget from $32,000 to $200,000.
- Housing Rehabilitation – Eliminate budget of $100,000
- Demolition – Eliminate budget of $32,000
A memo from Jeff Ruggieri, Director of Development Services is attached.
8. Discussion of Noise Ordinance.
Attorney Davis will discuss proposed changes to the City’s noise ordinance.
9. Consider Adopting a Resolution Authorizing the City Manager to Execute an Architectural and Engineering Contract for City-Owned Buildings Damaged in Hurricane Florence.
A Request for Qualifications was issued seeking architectural and engineering services for city-owned buildings damaged during Hurricane Florence. Three proposals were received and reviewed. After scoring, MBF Architects, PA received the overall highest score. The contract amount is not to exceed $57,900. A memo from J.R. Sabatelli, Director of Finance, is attached.
10. Consider Accepting a Petition to Annex Property Identified as Tax Parcel IDs 8-209-24000, 8-209-24001 and a Portion of 8-209-13001 Owned by Weyerhaeuser NR Company and Adopt a Resolution to Call for a Public Hearing on the Annexation.
By request dated March 13, 2019, Weyerhaeuser NR Company is seeking annexation of approximately 8.13 acres, which includes Lot 4 of Craven 30 West, West New Bern Parkway and Downey Drive, and a portion of Tax Parcel ID #8- 209-13001 lying between West New Bern Parkway/Downey Drive and NC Highway 43. If the petition is accepted, the Board is asked to call for a public hearing on April 9, 2019 to receive comments on the annexation. A memo from Mrs. Potts is attached.
11. Consider Adopting a Resolution to Ban the Box in Support of Fair Hiring Practices.
At the Board’s February 12, 2019 meeting, a presentation and discussion ensued on the Ban-the-Box movement. After researching and conferring with colleagues, the City Attorney has drafted a resolution to ban the box in support of fair hiring practices. If the resolution is adopted, the “box” asking applicants about convictions other than minor traffic violations will be removed from the City’s employment application effective April 1, 2019. A memo from Sonya Hayes, Human Resources Director, is attached.
12. Consider Adopting a Resolution Awarding the Contract for the Trent Road Substation.
Bank “A” of the Trent Road Substation Transformer has been in service since 1960 and is at the end of its useful life. On behalf of the City, Power Services solicited bids for a replacement based on cost comparison and benefits of each option provided. After reviewing the bids, it was recommended the option identified as Alternate No. 1 be chosen due to significantly lower maintenance and losses as compared to other options. It was also recommended that the bid be awarded to WEB, which provided the best and lowest bid at a cost of $717,594 with IEEE standard impedance. While WEB was not the low first-cost bid, it was the lowest bid based on total ownership cost and lower losses. A memo from Charles Bauschard, Director of Utilities, is attached.
13. Consider Adopting a Resolution to Introduce and Secure Passage of Local Legislation Amending Article Ill – Elections of the City Charter.
Melani Wray, Director of Craven County Board of Elections, made a presentation at the Governing Board’s February 12, 2019 meeting to review the City’s election options and cost analysis. As a follow-up to that presentation, interest has been expressed to move City elections to even-numbered years, which would yield substantial cost savings. The proposed resolution seeks to introduce and secure
the passage of local legislation to amend Article Ill – “Elections” of the City’s Charter. The amendment would provide that elections be held every four years in even-numbered years beginning in 2020.
14. Consider Adopting a Resolution Approving the FY19 Equipment Financing.
The budget for FY2018-19 was approved by the Board on June 12, 2018. The budget included various capital vehicle and equipment purchases. A declaration of intent to reimburse was subsequently adopted by the Board, as well as an ordinance establishing the ERP Project Fund for the initial financing of Phase I. Requests for financing proposals were sent to 17 banks. After reviewing the responses received, it is recommended Bank of America Merrill Lynch be selected for the loan. The amount will not exceed $2,534,227, which includes the refinancing of an existing loan for Phase I of the ERP project. The repayment period will be 59 months at an interest rate of 2.6096%, and the loan will close the week of April 1, 2019. A memo from Mr. Sabatelli is attached.
15. Consider Adopting an Ordinance Establishing the 2019 Electric Improvements Project Fund.
As noted earlier, the budget for FY2018-19 was approved by the Board on June 12, 2018. The budget included $1,000,000 for the replacement of a transformer at the Trent Road substation. The cost of the new transformer is $718,000 with installation costs of approximately $882,000, for a total of approximately $1,600,000. A budget ordinance is needed to establish a project fund. The $1,600,000 will be funded through a transfer of $1,000,000 from the Electric Fund’s FY2018-19 budget and a transfer of $600,000 in its FY2019-20 budget. A memo from Mr. Sabatelli is attached.
16. Consider Adopting a Budget Ordinance Amendment for the Electric Operating Fund.
Relative to the previous item, a budget amendment is necessary to reallocate
$1,000,000 from Power Supply to lnterfund Transfers within Electric’s operating fund. These funds will be utilized for the substation improvement.
- Carol Williams’ second term on the Planning and Zoning Board has expired, and she is ineligible for reappointment. Alderwoman Harris is requested to make a new appointment to fill this vacancy. The new appointee shall serve a three year term.
- Rose Williams’ appointment on the New Bern Appearance Commission expired February 8, 2019. She is eligible for reappointment, or a new appointment can be made to allow others an opportunity to serve. Mayor Outlaw is asked to make an appointment to serve a three-year term. The ordinance provides that appointees shall be residents of the City’s planning and zoning jurisdiction and shall, when possible, have had special training or experience in a design field such as architecture, landscape design, horticulture, city planning, or a closely related field.
- Mattie Tatum’s appointment on the New Bern Appearance Commission will expire February 22, 2019. She is eligible for reappointment, or a new appointment can be made to allow others an opportunity to serve. Alderman Bengel is asked to make an appointment to serve a three-year term. The ordinance provides that appointees shall be residents of the City’s planning and zoning jurisdiction and shall, when possible, have had special training or experience in a design field such as architecture, landscape design, horticulture, city planning, or a closely-related field.
- Anne Schout resigned from her seat as an alternate on the Board of Adjustment effective March 1, 2019. Alderman Kinsey is asked to make an appointment to fill the remainder of Mrs. Schout’s term, which will expire on November 12, 2021.
18. Attorney’s Report.
19. City Manager’s Report.
20. New Business.
21. Closed Session.