CITY OF NEW BERN
BOARD OF ALDERMEN MEETING
APRIL 23, 2019 – 6 p.m.
CITY HALL COURTROOM
300 POLLOCK STREET
- Meeting opened by Mayor Dana Outlaw. Prayer Coordinated by Alderwoman Harris. Pledge of Allegiance.
- Consider Adopting a Resolution Calling for a Public Hearing on the Proposed Budget for Fiscal Year 2019-20.
At this meeting, the City Manager will present the proposed budget for Fiscal Year 2019-2020. Budget workshops are scheduled for April 30th and May 1st beginning at 1 p.m. each day. Following those workshops, a public hearing will be held as required by state statute. The proposed date of the hearing is May 14, 2019.
4. Consider Approving a Proclamation for MumFest 2019.
(Ward 1) Charlene Harvell, Promotions Coordinator with Swiss Bear, has requested a proclamation in honor of MumFest 2019. This represents the festival’s 39th year.
5. Consider Approving a Proclamation for the 2019 National Day of Prayer.
In conjunction with the 68th Annual National Day of Prayer, Tharesa Lee has requested a proclamation observing May 2, 2019 as a day of prayer in New Bern.
6. Approve Minutes.
Minutes from the May 4, 2019 special meeting and May 9, 2019 regular meeting are provided for review and approval.
7. City Manager’s Presentation of Fiscal Year 2019-20 Budget.
Mark Stephens, City Manager, will distribute copies of the proposed budget for Fiscal Year 2019-2020 and will share a PowerPoint presentation to spotlight significant areas within the budget.
8. Conduct a Public Hearing and Consider Adopting an Ordinance to Annex Property at 846 Highway 55 West.
Othella Clarence Best and Shelia Best petitioned for their property at 846 NC Highway 55 West to be annexed into the city limits, and the Board accepted the petition at its May 9, 2019 meeting. The property is further identified as Tax Parcel ID 8-222-169. After conducting a public hearing on the request, the Board is asked to consider adopting an ordinance to annex the property. A memo from Morgan Potts, City Planner, is attached.
9. Discussion of Duffest 2019.
Duffest, a city-sponsored event, is held annually in May. This year, the Duffyfield Residents Council would like to have the event in June. This will allow the event to coincide with activities planned for a Juneteenth celebration. The Board is asked to consider allowing this change in schedule. Carol Williams, on behalf of the Duffyfield Residents Council, will be in attendance to share information and answer questions the Board may have.
10. Consider Adopting a Resolution Approving a Substantial Amendment to the 2018 CDBG Program.
At its March 26, 2019 meeting, the Board adopted a resolution approving a substantial amendment to the FY2018 CDBG program. After that, staff realized the adoption of the amendment was sought too early and should have been delayed until a public hearing was held at the Office of Development Services. That public hearing was conducted on April 9, 2019, and no questions or comments were received. The Board is now asked to again consider adopting the resolution approving the substantial amendment. As a reminder, the amendment authorizes reallocation of funds that will be used to construct up to four units of affordable housing that will be available for rent.
11. Consider Adopting a Resolution Indicating Intent to Consider an Ordinance Amending the Election Method from Nonpartisan with Runoff to a Nonpartisan Plurality Method and Calling for a Public Hearing on the Proposed Change.
As recently directed by the Board, the City Attorney drafted a resolution to change the municipal election method from a nonpartisan election with a runoff to a nonpartisan plurality method. Since North Carolina has a state statute that authorizes municipalities to amend their charters to change the election method from one of the four basic options (all of which are in odd years), the Board can proceed with a charter amendment by following the statute, or by seeking a local bill from the General Assembly. The Board also has the option to call for a special election for the purpose of submitting the ordinance to a vote. Mr. Davis can further explain these options, if desired.
Presuming the Board wants to amend the charter consistent with the statutory authority, a resolution has been prepared to indicate the Board’s intent to consider an ordinance that will amend the charter. The resolution also calls for a public hearing to be held on May 14, 2019. Following that hearing, the Board can consider adopting the amended ordinance at its May 28, 2019 meeting.
12. Consider Adopting a Budget Ordinance Amendment for the FY2018-19 Operating Budget.
This budget ordinance amendment recognizes $17,500 from the Governors Highway Safety Grant to purchase a police patrol vehicle. It also amends the FY2019 budget to advance repayment of the installment purchase debt for the ERP Phase I project.
13. Discussion of Water Resources Capital Item.
The FY2018-19 budget included $60,000 in Water Resources to convert the ammonia system at the water treatment plant from a gas to a liquid system. This figure included $20,000 for materials and $40,000 for installation and transition. Staff has determined they can complete the conversion without utilizing outside assistance, which will save $40,000. It is requested that the Board authorize staff to implement a budget revision to allow for the $40,000 to be spent on the installation of a much-needed generator at the Industrial Park tank. The cost of installing the generator is estimated at $53,000. The additional $13,000 in funds need for the generator can be taken from the amount budgeted for the installation of a generator at the Cove City standpipe.
- Carol Williams’ second term on the Planning and Zoning Board has expired, and she is ineligible for reappointment. Alderwoman Harris is requested to make a new appointment to fill this vacancy. The new appointee shall serve a three year
- Rose Williams’ appointment on the New Bern Appearance Commission expired February 8, 2019. She is eligible for reappointment, or a new appointment can be made to allow others an opportunity to serve. Mayor Outlaw is asked to make an appointment to serve a three-year term. The ordinance provides appointees shall be residents of the City’s planning and zoning jurisdiction and shall, when possible, have had special training or experience in a design field such as architecture, landscape design, horticulture, city planning, or a closely related
- Mattie Tatum’s appointment on the New Bern Appearance Commission will expire February 22, 2019. She is eligible for reappointment, or a new appointment can be made to allow others an opportunity to serve. Alderman Bengel is asked to make an appointment to serve a three-year term. The ordinance provides appointees shall be residents of the City’s planning and zoning jurisdiction and shall, when possible, have had special training or experience in a design field such as architecture, landscape design, horticulture, city planning, or a closely-related
- Anne Schout resigned from her seat as an alternate on the Board of Adjustment effective March 1, 2019. Alderman Kinsey is asked to make an appointment to fill the remainder of Schout’s term, which will expire on November 12, 2021.
- Mike Markham’s seat on the Friends of the Firemen’s Museum Board will expire on April 22, 2019. Mr. Markham has expressed interest in being reappointed. Alderwoman Harris is requested to reappoint him or to make a new appointment to serve a three-year
15. Attorney’s Report.
16. City Manager’s